Smart Management

Key Benefits

Just a few of the many benefits of implementing a Smart Content Management solution are listed below

• Reduced Storage Space Commercial property costs are increasing and so is the expense to store paper documents. Primed Smart Content Management reduces the need for file cabinets, boxes and storage bins is a valuable asset to any enterprise, freeing up precious office space. Documents that have to be kept as hard copies can often be stored in less expensive locations, such as an offsite warehouse or vault.
• Enhanced Security Document security is vital to many enterprises and Smart Content Management (SCM) provides a high level of control for sensitive documents. Access to documents can be controlled at both the folder and/or the document level for different groups or individuals and an audit trail of who has viewed a document, when it was accessed, and how it may have been modified is maintained. Managed documents are highly traceable and can be tagged to allow for automated alerts.
• Regulatory Compliance Compliance requirements for certain documents can be quite complex depending on your industry. Non-conformance can lead to significant fines, revoked licenses, and in some cases criminal liability. Federal and state regulatory regulations such as Sarbanes Oxley and HIPAA mandate strict security and privacy guidelines. Primed SCM reduces the risk of non-compliance through the use of Records retention schedules, that can be automated, and new documents can be more easily classified and stored.
• Simple Retrieval Searching for and retrieving documents can be very time consuming - and we all know time is money. A Primed SCM solution, can be a powerful, time-saving tool which can retrieve files by a word or phrase in a document or via metadata that has been added to the document/folder. Content and associated data can be accessed from virtually any location provided there is network connection.
• Internal/External Collaboration Secure Information sharing and collaboration with your colleagues, customers and partners will be vastly improved documents. Content can be captured and accessed from a wide variety of sources and locations. Access to the managed information can be granted, monitored and revoked on demand.
• Business Process Monitoring Through the provision of greater visibility and access to the business processes throughout the organisation, better workflow monitoring is possible, which leads to identification of bottlenecks and enables enhancing of the process to increase efficiency.
• Automated Scalability, Backup and Disaster Recovery The Primed infrastructure is highly scalable, secure and has highly durable storage for businesses looking to achieve efficiency and scalability within their backup and recovery environments, without the need for an on-premises infrastructure.