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Smart Management

We ensure that your content is easily accessible from a variety of applications. MS Office, Outlook, Web Browser, iPhone or Android, whatever your preferred interface, our scalable, secure, fully maintained solution provides everything that you require to collaborate with the important people in your business.

  • Smart Content Management
  • Benefits And Features
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The time is long overdue to have a solution that meets your key content/document management needs without protracted discussions and deliberations. In order to remain competitive, it is essential that your IT systems do not consume all your time and energy and should enhance your business processes not dictate them.

You need to avoid lengthy implementation life-cycles, that never actually implement your requirements as these are dynamic and evolve as you understand the true advantages of the technology you have purchased. You need a solution that is available instantly so that you can realise the immediate benefits without the overhead of staff to run the applications and the cost of purchase, installation and maintenance of the infrastructure.

Time for a change

Governance is obviously key to success, however, the traditional conformist approach to the implementation of content centric applications, such as enterprise content/document management, can mean that it may take many months, often longer, to realise your goals and expectations.

A fresh look is required in order to be able to keep pace with the ever evolving digital transformation requirements of your organisation, your customers, your partners and your staff and delivering usable solutions within very aggressive timescales.

Cloud ready acambah Primed, allows your organisation to implement truly connected content and business flows.  Our pre-configured, smart management solutions are fully integrated with advanced intelligent document capture and are delivered ready for use immediately and require no further configuration or customisation.

Having been through the process of capturing your business critical information, of course it makes sense to be store that in a structured manner. Rather than store this on a "dumb drive", Smart Content Management enables you to simply store and classify your information using the data collated during the Smart Capture process, this allows you to simply search and retrieve the required documents and provide a swift response to your clients requests.

Every acambah Primed solution, provides a rich set of functionality as standard, built on leading open source solutions, which are securely provisioned via a range of compute, storage, database and network services. The solution also integrates with your existing on-premises and other cloud-based business and enterprise applications such as Active Directory, LDAP, CRM and ERP.

Key Benefits

Just a few of the many benefits of implementing a Smart Content Management solution are listed below
  • Reduced Storage Space Commercial property costs are increasing and so is the expense to store paper documents. Primed Smart Content Management reduces the need for file cabinets, boxes and storage bins is a valuable asset to any enterprise, freeing up precious office space. Documents that have to be kept as hard copies can often be stored in less expensive locations, such as an offsite warehouse or vault.
  • Enhanced Security Document security is vital to many enterprises and Smart Content Management (SCM) provides a high level of control for sensitive documents. Access to documents can be controlled at both the folder and/or the document level for different groups or individuals and an audit trail of who has viewed a document, when it was accessed, and how it may have been modified is maintained. Managed documents are highly traceable and can be tagged to allow for automated alerts.
  • Regulatory Compliance Compliance requirements for certain documents can be quite complex depending on your industry. Non-conformance can lead to significant fines, revoked licenses, and in some cases criminal liability. Federal and state regulatory regulations such as Sarbanes Oxley and HIPAA mandate strict security and privacy guidelines. Primed SCM reduces the risk of non-compliance through the use of Records retention schedules, that can be automated, and new documents can be more easily classified and stored.
  • Simple Retrieval Searching for and retrieving documents can be very time consuming - and we all know time is money. A Primed SCM solution, can be a powerful, time-saving tool which can retrieve files by a word or phrase in a document or via metadata that has been added to the document/folder. Content and associated data can be accessed from virtually any location provided there is network connection.
  • Internal/External Collaboration Secure Information sharing and collaboration with your colleagues, customers and partners will be vastly improved documents. Content can be captured and accessed from a wide variety of sources and locations. Access to the managed information can be granted, monitored and revoked on demand.
  • Business Process Monitoring Through the provision of greater visibility and access to the business processes throughout the organisation, better workflow monitoring is possible, which leads to identification of bottlenecks and enables enhancing of the process to increase efficiency.
  • Automated Scalability, Backup and Disaster Recovery The Primed infrastructure is highly scalable, secure and has highly durable storage for businesses looking to achieve efficiency and scalability within their backup and recovery environments, without the need for an on-premises infrastructure.

Configurable Features

Powerful features are provided as standard which you can extend as your business requirements grow:
  • Business specific content models Allows the classification of a variety of document types
  • Business specific structure (folder) templates Folder structures designed for your business
  • Document templates Office documents based on your templates
  • Security model Information is only accessible by those that need to see it
  • Business processes Rapidly review/approve/distribute documents
  • Corporate repository Pre-defined starter structures/security/templates
  • User collaboration sites Secure areas to interact with your clients and business partners
  • Simple document registration Easily store your content and immediately index for speedy retrieval
  • Smart auto-tagging Content metadata can be automatically added via configurable rules
  • Content and data update via MS Office Clients Use your common desktop tools to access and make changes to your content
  • Mobile ready for iOS and Android Free App available from Play Store or Apple Store
  • Records Management Stay compliant with relevant regulations for the storage and destruction of your information
  • Secure connection (SSL) Ensures that all data passed between you and Primed remains private and integral
  • Extended application support Up to 24x7 support for your Primed Solution

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Total Cost of Ownership

Our unique deployment model allows you to significantly reduce the costs of running your Intelligent Information Management solution. Through simply moving your processing to the cloud, you are able to reduce the costs of on-site hardware, day to day maintenance of the system, training costs, software upgrades, patches, power consumption and overall support costs.

Return On Investment

Our cloud solution provides a secure and flexible platform that gives you a significant competitive edge, it also helps cash flow by eliminating the need for capital investment. Environments can be rapidly deployed on demand and enable you to realise the benefits across your whole Intelligent Information Management implementation cycle with the minimum of delay.

Contact Acambah now to discuss our solutions that connect people, processes and content.

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